Global Shop Solutions ERP Document Control simplifies document management for manufacturing businesses by providing a secure, centralized platform for storing and distributing files digitally. This module reduces paper usage on the shop floor, speeds up document approval processes, and ensures quick access to critical information like contracts, specifications, and compliance documents. Integrated with a Version Management System (VMS), it maintains historical records of changes and enables rollback to previous versions, ensuring accuracy and security.

Features

• Save Time Making Copies: Eliminate manual duplication with digital storage and distribution.
• Customizable Security Settings: Control access by employee, department, or role.
• Integration with VMS: Maintain version history and rollback capabilities.
• Link to External Websites: Connect to sites that store documents for easy access.
• Digital Distribution: Share documents electronically across the organization.
• Quick Access to Contracts: Retrieve contract details instantly.
• Faster Document Approval: Streamline approval workflows for efficiency.
• Reduce Paper Filing Space: Digitize records to save physical storage space.
• Email Documents: Send files directly from the ERP system.
• Versatile File Storage: Store CAD files, photos, specifications, contracts, MSDS, videos, sound recordings, drawings, spreadsheets, inspection sheets, and HR documents.
• Print Complete Groups of Docs: Quickly print sets of quality requirements and inspection plans for any job or order.

Benefits

• Reduce Paper on Shop Floor: Attach files to projects, transactions, or orders to minimize paper usage.
• Improve Efficiency: Speed up document approval and retrieval processes.
• Enhance Security: Protect sensitive information with customizable access controls.
• Ensure Accuracy: Integration with VMS provides historical records and rollback options.
• Save Space and Costs: Eliminate physical filing and reduce administrative overhead.
• Support Compliance: Maintain organized and secure documentation for audits and regulatory requirements.