External User Manager is a software tool that helps IT administrators manage guest users in Microsoft 365 more effectively. It provides features such as approval workflows, access reviews, lifecycles, and reporting to maintain control over guest users in Teams and Microsoft 365 groups. This ensures better security and compliance by automating tasks and reducing manual effort.

Key Features

• Approval Workflow: Allows team owners or selected users to approve or deny guest access requests.
• Access Review: Automates the process of reviewing guest access after a specified period.
• Lifecycle Management: Automatically removes inactive guest users based on predefined rules.
• Reporting: Provides detailed reports on guest user activity and access history.
• Onboarding Portal: Offers compliance documents like NDAs and GDPR guidelines for guests to sign.
• Domain Whitelisting/Blacklisting: Controls guest access based on domain restrictions.
• Web Job for Guest Access Deactivation: Automatically disables guest access for all teams if needed.

Benefits

• Enhanced Security: Ensures that only authorized guests have access to sensitive data.
• Compliance: Helps organizations meet compliance standards by enforcing binding guidelines and agreements.
• Efficiency: Reduces manual administrative tasks, saving time and resources.
• Transparency: Provides a clear overview of guest users and their access levels.