Overview

Expensya by Medius is a comprehensive expense management solution designed to automate and control business expenses without complexity and frustration for employees. This software provides full transparency into expenses, helping businesses stay ahead of costs, predict cash flow, and increase the accuracy of forecasts and budgets. By leveraging Expensya, companies can streamline their expense management processes, reduce risks, and ensure compliance with regulatory requirements.

Features

• Mobility: Manage expenses from your mobile device with the Expensya mobile app (available on Android and iOS). Employees can take a photo of a receipt, and the app will automatically create, categorize, and itemize an expense entry in any currency, with automatic conversion based on account settings.
• Payment Cards: Provide employees with virtual or physical Expensya cards, allowing them to spend within pre-defined budget limits for expense categories, vendor types, and time periods. This feature eliminates cash advances and out-of-pocket expenses, ensuring compliance with expense policies.
• Smart Policy: Load travel policies into the Expensya chatbot to give users instant, in-the-moment support covering system questions and policy clarifications. This feature ensures that employees are never left guessing about expense policies.
• Multi-Currency & Country: Manage global travel and expenses, reimbursements, and bill payments across borders and currencies. The system automatically adapts to the legal framework of the countries in which the business operates.
• Legal Archiving: Legally archive expenses for all subsidiaries, storing digital payment receipts and archiving expenses in high-security online storage according to legislative standards, including the NF Z 42-013 standard.
• Insights: Infuse insights into employee expense data with out-of-the-box interactive dashboards and reports. This feature helps businesses stay ahead of costs, predict cash flow, and increase the accuracy of forecasts and budgets.
• Anomaly Detection: Spot risks before they add costs by using automatic anomaly detection to identify out-of-the-ordinary expense amounts, unusual spending patterns, and validate receipts. This feature provides real-time visibility into all payments and allows businesses to disable cards or budgets immediately for concerns of fraudulent activities.

Benefits

• Increased Efficiency: Streamline the expense management process, saving time and resources. The software automates key tasks, allowing businesses to focus on core operations.
• Enhanced Accuracy: Reduce errors by automating data extraction and processing. This feature ensures that expenses are processed accurately and on time.
• Risk Management: Minimize regulatory risks by ensuring compliance with global invoicing and tax requirements. The software helps businesses stay ahead of evolving regulations.
• Improved Security: Enhance the security of expense management by detecting potential fraud and discrepancies in expenses. This feature safeguards company funds and reputation.
• Global Market Access: Facilitate entry into global markets by ensuring compliance with international standards. The software supports multilingual documentation, making it easier to meet diverse regulatory requirements.
• Expert Support: Access Medius's team of experts for guidance and support. The software is backed by professionals who provide comprehensive expense management services.