Continia Expense Management is a cloud-based solution that automates the capture, reporting, approval, and archiving of employee expenses, mileage, and per diems, fully embedded within Microsoft Dynamics 365 Business Central. It provides mobile and web tools for users to submit expenses and for managers to approve them, integrates with corporate credit cards, and supports compliance and audit requirements without the need for third-party systems.

Key Features

Mobile and Web Expense Submission Employees can submit expenses, receipts, mileage, and per diems via mobile app or browser portal.

• iOS and Android mobile app for on-the-go reporting
• Web portal for browser-based submissions and approvals

AI-Powered Receipt Scanning Automated extraction of receipt data using AI for faster, error-free entry.

• Autofill of key details (amount, date, description)
• VAT/sales tax recognition and input

Automated Credit Card Transaction Import Corporate credit card transactions are automatically imported and matched with submitted expenses.

• Automatic matching and reminders for missing receipts
• Support for major credit card providers

Mileage Tracking with Google Maps Integration Mileage expenses are calculated accurately using route data.

• Google Maps integration for route and via-point tracking
• GPS capture and mileage templates

Per Diem Management Automated calculation and submission of daily allowances for travel.

• Country-specific per diem rules and rates
• Templates for recurring per diem submissions

Approval Workflow Flexible, role-based approval flows accessible via Business Central or web portal.

• Approve, reject, hold, or forward expenses
• Add comments and attachments during approval

Secure Digital Archiving All expense documents are securely stored and indexed for audit and compliance.

• Certified audit-proof archiving (e.g., in Germany)
• Fast retrieval of expense history

Purchase Contract Management Centralized management of recurring costs and contract renewals.

• Automated reminders for contract reviews
• Overview of all contracts and subscriptions

Benefits

Increased Efficiency and Accuracy Automates manual processes, reducing errors and administrative workload.

• Eliminates paper receipts and manual data entry
• Real-time visibility into company spending

Improved Compliance and Audit Readiness Ensures all expenses are documented, approved, and archived according to policy.

• Certified digital archiving for audit trails
• Automated reminders for missing documentation

Enhanced User Experience Empowers employees and managers with intuitive tools and mobile access.

• Fast, on-the-go expense submission
• Centralized approval and reporting