Handle Your Employee's Expenses Easily With Expense Management Automation

Track your receipt, manage all your expenses without lifting a finger

Trackolap expense management software provides real-time visibility, allowing to monitor budgets, track requests, approvals and reduce administrative tasks.

•  Automate Expenses
• Approval hierarchy
• Real-time Data record
•  Online Dashboards

Explore Overall Benefits of Using Expense Management Software

Upload Bills via Mobile App Upload receipts and submit expenses directly from your phone with our easy-to-use mobile app. Digital Expense Reports Digital Expense Reports allows you to submit your reports in minutes, with real-time insights. Customizable approval process Design approvals with out-of-office coverage and reminders for better control in the expense app. Actual traveled vs claimed travel Eliminate mileage mysteries! tracks actual travel data, ensuring claimed expenses match reality. Payment record Fast-track reimbursements allow Verify expenses against submissions and streamline employee payouts. Expense Approval Notifications Ensures that all employee spending is aligned with budgets, policies, and compliance requirements. Expense PDF Download Can Download expense management reports in PDF format for easy archiving, sharing, and audit purposes. Audit Expense process Trackolap shows employee expenses from manager to financial approval, with all dates and times. Expense policy Ensures employee spending follows company guidelines for proper reimbursement. Easy-to-Use Online Dashboards Online expense dashboards provide a centralized view for easy expense tracking and analysis. Reduce Manual works Minimize manual tasks and enhance accuracy in expense management with these automated solutions. Track expenses on mobile. Autoscan your receipts, track your business mileage, and manage expense reporting via our mobile app.

Automate your Expense management process with Trackolap expense management tool

Automate Your Expenses

Establish a system for approval workflows in your business to simplify financial management with automated expense tracking. This brings an array of benefits to companies, revolutionizing how they monitor and manage business expenses.

• Customizable expense categories
• Capture receipt & extract data
• Automated Distance Covered
• Real-time receipt scanning

Real-time Expense Tracking

Businesses can track expenses in real-time, which can be viewed from anywhere, offering enhanced control over budgets and financial planning. Expense management systems provide detailed tracking of all expenses including:

• Comprehensive tracking tool
• Generate insightful report
• Budget management
• Financial oversight

Maintain a Clear Audit Trail

To maintain a clear audit, visualize the entire expense timeline. This shows the journey from manager to financial approval with precise dates and times. Regularly review these timelines to ensure compliance and accuracy.

• Visualize Expense Timeline
• Match the company's regulation
• Regular Expense reviews
• Proper Expense analysis

Expense Reimbursement Policy

A well-crafted expense reimbursement policy is crucial for employees to understand the necessary steps for submitting and receiving reimbursement for business expenses. Trackolap promotes fairness, consistency, and compliance throughout the organization with this policy.

• Safeguard financial expense
• Enhance expense control
• Ensure fair policy compliance
• Reduce manual errors

Send Instant Expense Reimbursements

Submit expenses on the go with a mobile app by simply snapping a photo of the receipt and uploading it, making the process quick and hassle-free. Real-time updates keep employees informed about the status of their claims, from submission to approval and processing.

• Clear expense tracking
• Faster reimbursement
• Mobile Submission
• Real-time Updates

Customizable Forms

Customizable forms in expense management let employees tailor their submissions, ensuring relevant details are captured accurately. Managers can personalize what employees see in TrackOlap Expenses. This customization manages processes, enhancing efficiency and accuracy for both employees and the company.

• Tailored Submission
• Personalized visibility
• Custom Modules
• Manage task

Custom Reports

Custom reports for expense management allow managers to generate detailed, tailored insights into spending patterns and trends. These reports can be customized to highlight specific data points, making optimizing budgets and enhancing financial planning easier.

• Feature insights
• Visual representation of expense
• Generate personalized reports
• Integration