Simple and Intuitive Expense Reporting Platform

Complete paperless solution focused on usability and people.

Crackdown on Reckless Spending with features that solve real business problems

Intelligent Receipt Management

Receipt Box Stop storing physical receipts for claims and declutter your phone’s photo gallery from receipts. Our advanced Receipt Box lets you store receipts in just a few easy taps. Receipt Tags Use our Receipt Tag tool to add accounting-related details and comments on the receipts stored in the Receipt Box instead of writing details on the receipt. Email forward Turn emails into receipts by forwarding them to us. All receipts emailed to us automatically appear in your Receipt Box. Auto-Merge Receipts Gorilla Expense automatically links the receipts with the imported corporate credit card charges. Receipt Fraud Detection Receipt Fraud Detection auto-flags receipts with mismatched amounts or duplicate receipts at the time of approval. Multi-Page Receipts This feature enables users to compile several receipts and/or any necessary supporting papers into a single multi-page PDF. Receipt Scan The Receipt Scan feature scans the receipt for relevant information that can be mapped to the incoming credit card data using a proprietary AI algorithm and OCR technology. Receipt Magnifier Receipt magnifier allows users to read minute details effortlessly. Hover your mouse over the receipt to zoom over the text you wish to read.

Credit Card Management

Automatic Credit Card Import Users can automatically import corporate credit card transactions into their expense report owing to Gorilla Expense’s integrations with 3000+ major banks worldwide. Automatic Expense Report Creation Create corporate credit card expense reports corresponding to the user’s statement; the ready receipts from Receipt Box will be scanned and added to it. Easy Statement Reconciliations Our advanced reconciliation reports and reminders accelerate book closing since accurate reports are created automatically. Enrich Meta Data Do you use several credit card programmes and require unified merchant spend reporting? We can combine all merchant moniker variations to improve the accuracy of merchant-related spend reporting. Issue Smart Cards Bid adieu to legacy credit cards and replace them with modern rule-based “Smart” cards that allow you to spend how you want. Automatic coding Code fields on expense types, departments and more based on historical coding or merchant codes.

Integrations

Import Jobs & Tasks from ERP Reduce time and effort by automatically syncing jobs and tasks from your ERP system every hour. Export To ERP Using our proprietary integration platform, various export options are available into GL and Purchase Invoice Screen. Single Sign On SSO using any SAML-based identity provider, such as Azure AD, OKTA, or ADFS. Integrate with 3000+ Banks We integrate with all banks in the US and Canada as well as support all corporate MasterCard, American Express, and Visa cards issued worldwide. Business Intelligence (Solver) Support third-party out of the box business intelligence solutions like Solver Global and custom ad-hoc reporting plugin that enables users to design their own reports. Payroll Integration We integrate with all the leading payroll system providers in the US and Canada.

Policies & Workflows

Expense Policies Digitize your spending rules and approval processes, establish expense policy limits when certain expense types surpass a certain spend limit Receipt Policies Limit large expenses with transaction-level limitations and enforce records depending on spends. Approval Limits Dynamically add additional layers of approval for expenses and reports that surpass a predetermined threshold. Multi-level Approvals Configure one or multiple levels of approval based on the user’s role, project, expense type, and amount. Job-based Approvals Configure the system so that each expense report line can be routed to the appropriate Job Manager for approval. Flag Violations during Approvals Show expense policy limit violations, potential duplicate warnings and receipt mismatch warnings at the time of approval. Track Budgets Assign, track and enforce budget limits by expense type for each employee or for each role.

Coding

Split Expense A single expense can be split into multiple expenses by users. Expenses can be divided in two ways: by amount or by percentage. Code to Dimension Code to one or more Dimension as per your business rules. Using one or more dimensions, the system will let you define parent-child relationships. Code to Job Code to Jobs/Tasks synced from your ERP system in real-time. Multiple Currencies Users can choose from over 140 different currencies. Access to real-time conversion rates or fixed rates maintained in the system. Multiple Companies Allow users to assign inter-company charges on their expense reports. Our sophisticated integration can handle complex inter/multi-company postings to your ERP system with ease. GST & VAT Auto-calculate VAT/GST amounts based on the type of expense and province/state selected by the user. Integrate GST amounts with backend accounting system. GSA Per Diem Maintain compliance with allowed government per Diem limits, automatically populate per Diem rates from government website for the selected city and date. Track Mileage Use our in-app Google Maps feature to determine mileage. For our customers in Canada and Ireland, we also support advance mileage features. Tag Attendee The Attendee feature enables the user to keep track of the participants in a Meals Expense. The user can add the attendee’s first and last names, title, and organization.

Reporting, Alerts & Authorizations

50+ Reports Comprehensive list of reports readily available to help in faster decision making. Run reports to get insights on your spend by merchants, locations, entities, departments, jobs, etc. Create custom reports Do you require advanced reports & have the skills to design your own report? Create custom reports with our custom reporting add-on. Notifications Alert users when:

• The reports are approved or rejected.
• Credit card expenses are imported.
• Their reports are exported to ERP for payments. Reminders Notify management when expense reports are pending approval. Remind users about pending expense reports to be submitted. Advance Authorizations Give admins access to information that is relevant to their organisation, role, or department. Allow users to establish users and expense types without granting them access to everything else.