Florence eNcounter is an electronic source data platform designed for clinical research sites to capture trial data directly in a structured digital format. It replaces paper source documents and reduces reliance on manual transcription into downstream systems. The platform is built around site workflows, allowing research teams to collect study data during patient visits while maintaining compliance and traceability. Data is entered once at the point of care and can be reviewed, monitored, and verified remotely. Florence eNcounter supports integration with electronic health records and other site systems to reduce duplicate data entry. The system emphasizes data quality, audit readiness, and operational efficiency for research sites conducting clinical trials.

Key Features

Electronic Source Data Capture

Replaces paper‑based source records.

• Direct digital data entry at the visit
• Structured forms aligned with study requirements

Visit‑Based Workflow

Supports real site operations.

• Organizes data by participant and visit
• Reflects how coordinators conduct studies

Audit Trails and Data Traceability

Supports regulatory compliance.

• Tracks data changes and user actions
• Maintains full history of source records

Remote Review and Monitoring

Enables off‑site oversight.

• Allows monitors to review source data remotely
• Reduces dependency on on‑site visits

EHR Integration

Reduces duplicate documentation.

• Pulls relevant clinical data into research records
• Aligns research and care documentation

Role‑Based Access Control

Manages secure collaboration.

• Permissions by role and study
• Controlled access for internal and external users

Benefits

Improved Data Quality

Reduces errors and inconsistencies.

• Eliminates transcription steps
• Standardizes source data capture

Increased Site Efficiency

Saves time for research staff.

• Reduces redundant data entry
• Streamlines visit documentation

Faster Monitoring and Queries

Improves study timelines.

• Enables earlier data review
• Reduces delays in issue resolution

Stronger Compliance and Inspection Readiness

Supports regulatory expectations.

• Clear traceability from entry to review
• Consistent audit documentation

Better Experience for Site Staff

Supports sustainable workflows.

• Aligns with daily site operations
• Reduces administrative burden