enaio® by OPTIMAL SYSTEMS is a modular Enterprise Content Management (ECM) and Document Management System (DMS) designed to digitize and centralize document handling, automate workflows, and ensure secure, compliant archiving. It integrates with existing IT infrastructures and third-party applications, supporting collaboration, mobile work, and process automation for organizations of any size and industry1.

Key Features

Document Management Centralized and digital management of all documents.

• Electronic files for all business areas
• Fast search and retrieval
• Versioning and audit trails

Workflow Automation Automates business processes and routine tasks.

• Invoice and contract workflows
• Automated data capture and review
• Customizable workflows for HR, finance, and more

Collaboration Tools Facilitates teamwork within and outside the organization.

• Secure document sharing via project rooms (enaio® coLab)
• Support for remote and mobile work on any device

Integration Capabilities Seamlessly connects to third-party systems.

• Interfaces for ERP, CRM, SAP, Microsoft 365, and more
• Certified archive interfaces for SAP

Compliance & Security Ensures legal and audit security.

• Compliant archiving (e.g., GoBD)
• Fine-grained authorization structures
• Data protection and transparency

Managed Services Option Cloud-based deployment with full maintenance and support.

• OPTIMAL SYSTEMS handles hosting, updates, and support
• Reduces IT overhead for customers

Benefits

Efficiency Gains Streamlines document handling and business processes.

• Reduces manual work and paper use
• Accelerates response and processing times

Cost Reduction Lowers operational costs through automation and digitization.

• Less paper and postage
• Saves physical storage space

Improved Collaboration Enables secure, location-independent teamwork.

• Supports mobile and remote work
• Easy sharing with external partners

Enhanced Compliance Meets legal and audit requirements for document retention.

• Transparent versioning and access controls
• Secure, compliant archiving