Email Signature Manager

• Centrally manage email signatures, disclaimers and campaigns
• Support for all email clients including Outlook and mobiles
• Used by thousands of companies around the world
• Designed for Exchange Server
• Also works with Office 365
• Multi-award-winning solution

Overview

• Create and deploy email signatures to all users including contact details, corporate logos, social media icons and links, and even personalized content such as user photos
• Create and append email campaigns to tell everyone about awards, events or promotions, or set up scheduled marketing campaigns that run from time to time
• Create email disclaimers including for example company name, registered office address and registration details, which is a legal requirement for business email in many countries
• Apply different email signatures to different groups and users based on for example department or location, and append the relevant campaigns and disclaimers
• Deploy multiple signatures to users, such as send-on-behalf signatures, or to cover different roles or languages, for the user to choose between when using the Outlook desktop client
• Automatic signature updates ensure that your end users do not need to do anything for email signatures to work or be up-to-date with any design changes or new contact details
• Works on any device anywhere, including in Outlook on Windows, Outlook on Mac, Outlook on the Web, and any other email client on any device, including mobile devices
• Scalable enterprise solution designed from the ground up for on-premise Exchange Server environments and trusted by thousands of customers worldwide
• Signature 365 Migration Wizard allows for quick and easy migration of all your signatures, images and settings to Signature 365 if you move to Microsoft 365 in future

How it works

Email Signature Manager is a powerful, yet easy to use, email signature solution designed for on-premise Exchange Server. Once installed and configured using the getting started wizard, you can effortlessly create, manage and deploy consistent branded email signatures across your entire organization. You can create and schedule campaign banners to be appended to signatures, which is a great way to tell the world about awards you won, events or promotions, or run marketing campaigns from time to time. To help meet regulatory requirements and any internal legal requirements, you can create disclaimers that will be automatically appended to signatures. It is a legal requirement in many countries today for corporate email to include company name, registered office address and other registration details.

Features

• Any email client and device – supports Outlook desktop and web clients, and any email client on any device
• Powerful built-in designer – create stand out signatures, disclaimers and campaigns using the built-in visual template editor
• Flexible deployment – deploy your signatures to groups and users linking your disclaimers and scheduled campaigns as required
• Email signatures are visible – email signatures are visible when composing email in the Outlook desktop and web clients
• Source code editor – switch between design mode and syntax highlighting HTML source code editor for detailed control
• Remote users supported – email signatures continue to work when your users work remotely or even offline
• Email signatures in sent items – email stored in sent items include email signature when sent from the Outlook desktop and web clients
• Immediate preview – switch between design mode and preview any time to view your template merged with data for any selected user
• Status monitoring – use the status monitor to identify and resolve any problems with signature generation or deployment
• User selectable signatures – deploy multiple signatures, including send-on-behalf signatures, that users can select in Outlook on desktop
• Advanced testing – view and test your email signatures, disclaimers and campaigns in combination and merged with user data
• Help & support – includes context sensitive help, and our first class technical support is available subject to an active maintenance agreement
• Conditional statements – conditional statements offer advanced formatting based on merge data for example to avoid blank lines
• Works internationally – fully Unicode compliant implementation ensures a solution that works with all languages and character sets
• And more – control default email format, font, and font size, convert emails sent from mobile devices to HTML, and more

Central control

• Central control – control and manage email signatures across your entire organization
• Legal requirements – include relevant information to comply with law and regulations, where applicable
• Include graphics – include logos, social media icons, and any other graphics, even employee photos
• Consistent email signatures – enforce your corporate identity and brand on all outgoing emails
• Campaigns – use scheduled campaigns in your email signatures to tell about awards, events or promotions
• Fully automatic – email signatures just work with no user interaction required
• Correct contact information – merge with contact information from Active Directory or other data source
• Disclaimers – include disclaimers or confidentiality notices in your email signatures, if required
• Install and forget – once installed and setup by IT, your marketing team can manage the solution