Overview

BigHand's Email Recipient Checking is a security solution designed to mitigate the risk of accidental email disclosures within organizations. It provides real-time warnings when users attempt to send emails to unintended recipients, distribution lists, or external addresses. This tool acts as a "second chance" layer of defense, prompting users to confirm their actions before sending potentially sensitive information. The solution is particularly beneficial for legal professionals who handle confidential client data and need to ensure compliance with data protection regulations.

Features and Capabilities

• Customizable Warning Prompts: Tailor warning messages to suit organizational needs, ensuring relevance and clarity for users.
• Fast Implementation: Deploy the solution swiftly, with setup completed in under 10 minutes, minimizing disruption to daily operations.
• Comprehensive Email Handling: Monitor and manage emails sent via "Reply All," "Forward," and those directed to external recipients or distribution lists.
• User Confirmation Mechanism: When a potentially risky action is detected, users receive a prompt to confirm or cancel the action, reducing the likelihood of accidental disclosures.
• Integration with Microsoft Outlook: Seamlessly integrates with Outlook, providing real-time alerts and warnings within the familiar email interface.
• Legal Industry Focus: Designed with the legal sector in mind, addressing the unique challenges and compliance requirements faced by law firms.
• Support for Blind Carbon Copy (BCC) Notifications: Handles BCC scenarios, alerting users when emails are sent to recipients not visible to all recipients, which can be a potential risk.
• Internal and External Email Handling: Differentiates between internal and external emails, providing appropriate warnings based on the recipient's domain.
• Ongoing Support: Access to BigHand's legal tech experts for assistance during and after implementation, ensuring smooth operation and addressing any issues promptly.