AssurX Document Management Goes Paperless

In regulatory environments, if something isn’t documented, it didn’t happen. Quality operating procedures and regulatory compliance both require proper documentation. Beyond being up-to-date, this includes new documentation, updates, reviews, and procedure approvals. It also includes any changes in those procedures. Furthermore, the need for electronic document management solutions is a core requirement because it touches all quality processes. If you still use paper-centric or other legacy systems, you’re likely spending too much time and effort routing, obtaining approvals, submitting changes, and conducting meetings on those changes. Even worse, using different systems for document control, training, CAPA, audit, and other quality processes increase the likelihood of further inefficiency and non-compliance. With the ability to invite multiple individuals to collaborate simultaneously, document control software takes teamwork and productivity to a new level. Manual filing systems or outdated software that can’t keep up because they lack audit trails and automation. AssurX automates document control, including routing, review, revision, and approval of documents with document management software. As a result, supervisors and users are kept up-to-date and on-task. Our solution has robust notification, revision, escalation, and approval features. The document management system software provides a central, secure repository for convenient search and checking-in/checking-out of documents throughout the enterprise.

Powerful Collaboration and Inline Editing

Our software for document management inline editing and collaboration functionality is a powerful feature that revolutionizes the way you manage and edit your documents. With this feature, you can make real-time changes to your documents directly within the document management system. All of this is done without the need to download or switch to external editing tools. You can also simultaneously collaborate with others in your organization, immediately seeing changes made. Whether you need to update an SOP, review a report, or collaborate on a presentation, our inline editing functionality streamlines the process and saves you valuable time. Simply click on the document you want to edit, and a user-friendly interface will open, allowing you to modify text, insert images, format paragraphs, and more. Additionally, the inline editing functionality ensures that all changes are automatically saved, removing the risk of losing progress or working on outdated versions. Multiple users can collaborate on the same document simultaneously with version control and collaboration features, making it easy to stay organized. Experience the convenience and efficiency of our document management software’s inline editing functionality and take your document management to the next level.

How AssurX Quality Document Management Software Can Help You

More and more regulated companies are realizing the need for quality document control software to improve quality operations and facilitate compliance. Organizations with some of the most rigorous regulatory requirements rely on AssurX to manage the five phases of the document control lifecycle. With document management software, you have the power to collaborate seamlessly within the solution. You will have complete visibility over the change history, ensuring a streamlined and efficient process. It’s like having a virtual team working together harmoniously while effortlessly tracking every modification made along the way.

Document Creation

This phase almost always requires collaboration, which can only be effective within an automated system. Increase your efficiency by automating notifications, routing, review, and revision of documents in a secure environment.

Document Approval

A manual process is plagued by paralyzing delays because it can’t handle absent approvers. It’s also not equipped to version old files, so employees may inadvertently use outdated documents. AssurX’s closed-loop system dramatically reduces approval cycle time with automatic notification and escalation mechanisms. You can rest assured that only the current version will be available to users.

Change Control

Document changes are inevitable. The goal of every quality management system document control software is to ensure changes in procedures are in sync with the documentation required for compliance. With AssurX, stakeholders across your enterprise securely control revisions so procedures and documentation are always aligned.

Retrieval

Users and stakeholders should be able to easily find approved documents. AssurX provides the capability for fast search and retrieval of documents in one central location, which is especially crucial during inspections and audits.

Obsolescence

An effective retention policy doesn’t mean keeping documents forever, but identifying which documents can be safely deleted. Your quality document management software should support and enforce a thoughtful retention policy.

Benefits

Shorter Document Control Cycle Time

An end-to-end approach to CAPA actions provides significant compliance advantages. If process gaps are found during the CAPA process, a change record can be launched. AssurX Document Management software triggers revisions, routes them through completion and approval, and can also trigger training tasks. Avoid cumbersome email chains and version control nightmares so everyone works with the latest version of a document. Embrace the future of collaboration with document control software that empowers your organization with enhanced efficiency and precision.

Centralized Document Management

Users across your organization will go to one source for all documents they need for SOP compliance. Come audit or inspection time, you’ll be confident that regulators will be able to find documents they need in the same place. Maintaining an organized document management system is crucial for efficient workflow and easy access to critical information. By utilizing document groups, you can categorize your documents effectively. Custom document types with specific parameters act as a guiding framework for your document creation process. It ensures consistency and streamlines your software document management practices for a standardized approach.

Risk-Based Approach to Compliance

AssurX integration connects document control to any other quality process, for a holistic approach to compliance. Integration includes training management, CAPA, audit management, risk management, and supplier quality. As a result, documents that require training or affect other quality processes will seamlessly launch tasks within those processes. AssurX follows best practices and risk management principles in our document management solution. These include standards such as ICH Q9 for pharmaceutical companies and ISO 14971 for medical device firms.