Continia Document Capture is an end-to-end solution for Microsoft Dynamics 365 Business Central that automates the import, OCR-processing, registration, approval, and archiving of invoices and other business documents. It leverages AI and OCR to eliminate manual data entry, streamline document workflows, and ensure compliance. The solution supports multiple document types and formats, integrates directly into Business Central, and provides secure digital archiving, approval workflows, and electronic document exchange compliant with European and local regulations. It is modular and configurable to fit various business needs, optimizing accounts payable processes and reducing administrative workload.

Key Features

Automated Data Capture Automates extraction and entry of document data using AI and OCR.

• Recognizes and places text in correct Business Central fields.
• Supports PDF, XML, and various electronic document formats.

Approval Workflow Enables digital, automated approval flows for invoices and credit memos.

• Approve, reject, forward, or put documents on hold from anywhere.
• Supports web approval portal for remote access and out-of-office delegation.

Order Matching Performs automatic three-way matching of invoices, purchase orders, and receipts.

• Reduces errors and ensures invoice consistency.
• Supports matching by totals, line-by-line, and across units of measure.

Purchase Contract Management Centralizes contract and subscription management.

• Links recurring invoices to contracts for automatic approval.
• Tracks renewal dates and sends notifications for reviews.

Secure Archive Digitally stores, indexes, and preserves documents for compliance and audits.

• Full audit trails and GDPR-compliant data management.
• Instant retrieval and export for audits.

Electronic Document Exchange Facilitates secure exchange of e-invoices and documents via the Peppol eDelivery Network.

• Ensures compliance with European and local electronic invoicing laws.
• Supports multiple standard formats (PEPPOL BIS, UBL, XRECHNUNG, etc.).

Advanced Capture AI-enhanced line recognition and automatic processing for various document types.

• Handles sales orders, delivery notes, receipts, and more.
• Auto-split and merge multi-invoice PDFs.

Benefits

Time Savings Automates repetitive tasks, saving significant manual processing time.

• Saves over 10 hours weekly per user.
• Enables staff to focus on value-adding activities.

Error Reduction and Compliance Minimizes human errors and ensures regulatory compliance.

• 95% accuracy in three-way matching.
• Secure archiving and audit trails for transparency.

Scalability and Flexibility Adapts to business growth and changing needs.

• Modular configuration for different document types and workflows.
• Supports multi-entity management and remote work scenarios.