Overview

Evotix Contractor Management helps organizations manage and control third‑party contractors through a centralised contractor register, ensuring pre‑qualifications, insurance status, inductions and permits are verified before site access. The software supports continuous monitoring of contractor compliance, risk assessments and permits‑to‑work, enabling safe, consistent contractor engagement across multiple sites and industries.

Features and Capabilities

• Central Contractor Register: Maintain a comprehensive list of contractors and suppliers in one place — including their qualifications, insurance certificates, licences, and compliance records.
• Pre‑Qualification & Onboarding: Track contractor pre‑qualifications, onboarding status, training, induction compliance before granting site access.
• Permit-to‑Work (PTW) / Lockout‑Tagout (LOTO): Manage permit-to-work workflows and safety procedures for high‑risk tasks, ensuring contractors have required authorizations before work starts.
• Mobile Contractor Portal: Allow contractors to submit pre-arrival agreements, safety documentation, hazard or incident reports via mobile interface.
• Documentation & Evidence Management: Attach and store insurance certificates, licences, photos, videos or other evidence to contractor records for auditability.
• Compliance Monitoring & Alerts: Automated notifications for expiring insurances/credentials or missing documentation to ensure only compliant contractors retain access.
• Reporting & Analytics: Generate reports, dashboards and KPI overviews to monitor contractor performance, compliance status, incidents, and risk across all sites.
• Audit Trail & Version History: Record all changes to contractor records (who modified what, when), support record approvals and full traceability for compliance audits.