The Equipment module from Foundation Software provides a structured system for managing construction equipment costs, usage, ownership, billing, and maintenance activity. It centralizes financial and operational data related to company‑owned or rented equipment, allowing contractors to track operating hours, fuel usage, repairs, depreciation, internal charges, and job‑related revenue. The module integrates with job costing, payroll, general ledger, and other accounting components, ensuring that all equipment‑related transactions flow consistently through the system. Users can assign equipment to jobs, employees, or cost codes and monitor actual versus estimated usage. It also supports calculating equipment costing rates, owner rentals, and internal chargebacks with complete audit trails. Maintenance tracking helps ensure equipment availability while reducing downtime and unexpected repair expenses.

Key Features

Equipment Cost Tracking Records all financial activity tied to each piece of equipment.

• Logs operating, ownership, fuel, and repair costs
• Captures internal charges and depreciation allocations

Usage and Assignment Monitoring Tracks where and how equipment is being used.

• Assign equipment to jobs, employees, or cost codes
• Track hours, miles, or custom usage units

Revenue and Chargeback Management Calculates internal rental rates and billable usage.

• Supports owner rentals and job‑based billing
• Provides chargeback summaries and audit trails

Maintenance and Repair Records Documents service history and future maintenance needs.

• Track repairs, part costs, and vendor services
• Record preventive maintenance schedules

Integrated Accounting and Job Cost Flow Syncs equipment activity with accounting modules.

• Posts costs automatically to job costing and GL
• Connects usage with payroll and costing systems

Benefits

Clear Understanding of Equipment Profitability Shows true operating and ownership costs.

• Identifies high‑cost or underutilized assets
• Helps determine accurate chargeback and rental rates

Better Job Cost Accuracy Ensures that job budgets include equipment costs.

• Posts usage directly into job cost records
• Improves visibility into job profitability

Reduced Downtime Through Maintenance Tracking Keeps equipment serviced and available.

• Captures maintenance history for informed planning
• Supports preventive scheduling to avoid failures

More Efficient Fleet Utilization Helps maximize usage of available assets.

• Monitors assignments and real‑time status
• Supports decisions on renting vs. owning equipment