Track and forecast property conditions with QFM Condition Assessment Software

For organisations with large legacy property portfolios, forecasting future maintenance costs and liabilities can present a significant challenge. QFM Space’s Condition Assessment module allows not only for storage and reporting of backlog data, but also the updating of it going forward. When combined with QFM Space’s comprehensive space management functionality it provides the data and insight needed for strategic decision-making.

Manage and predict estate costs and backlog through accurate condition assessments

• **Simple condition assessment surveys: **The QFM Space condition assessment module allows organisations to define structured six-facet surveys to record the condition and effectiveness of their property portfolio
• **Know the cost of your buildings: **As well as condition and risk levels, cost information can be collected against rooms, floors, buildings or even full organisations
• **User-friendly dashboards and reporting: **Numerous dashboards and reports are available to present condition assessment data back to the user through an intuitive and easy to understand interface

Six-facet surveys The Condition Assessment module allows organisations to define structured six-facet surveys to record the condition and effectiveness of their property portfolio. The nature of condition assessment data gathered can differ from sector to sector or even between different organisations in the same sector due to specific features of their property portfolio. For this reason, the module gives the user complete control over the data points that are collected. Data points can be grouped, categorised and tagged at a site, building, floor or even room level allowing for varying requirements of granularity. 

Importing and exporting surveys The module allows for survey data to be entered directly into the system through the web interface. However most six-facet surveys are undertaken by external contractors and surveying companies therefore; to facilitate this, the module allows pre-defined survey questionnaires per property asset, to be exported to Excel spreadsheets. The external vendors can complete and then re-import the assessment data back into the system. 

Managing backlog and change The module is designed to meet standard industry requirements for condition assessment including the specific requirements of the NHS meeting the “Managing Back Log and Change” methodology. This includes the ability to rank each data item according to ‘consequence’ and ‘likelihood of failure’. Predicted costs may also be defined as immediate spend or spread across a number of years using the convenient pro-rata interface. 

Features

• Six-Facet Surveys: Customize assessments to record condition, risk, and effectiveness across assets.
• Backlog Management: Track maintenance liabilities and prioritize based on risk and urgency.
• Cost Forecasting: Assign immediate or phased costs to assets for budget planning.
• Excel Integration: Export/import survey data for collaboration with external contractors.
• Visual Dashboards: Present condition data clearly for strategic decision-making.