CodeTwo Email Signatures On‑Prem is an on‑premises software solution designed for organizations running Microsoft Exchange Server. It enables centralized creation, management, and automatic insertion of email signatures and disclaimers directly within the Exchange mail flow. Signatures are applied server-side, ensuring consistency and compliance without relying on client-side configuration or user behavior. The software operates entirely within the organization’s infrastructure.

Key Features

Centralized Signature Management Manages all email signatures from a single console.

• One configuration point for the entire organization
• No manual setup on user devices

Server-Side Signature Processing Applies signatures during mail transport.

• Signatures added after emails are sent
• Independent of email client or device

Advanced Rule Engine Controls how signatures are assigned.

• Conditions based on Active Directory attributes
• Separate rules for internal and external recipients

HTML Signature Editor Creates structured and consistent signatures.

• Visual editor for layout and formatting
• Support for images, tables, and placeholders

Dynamic User Attribute Support Automatically fills user-specific data.

• Pulls information from Active Directory
• Ensures current contact details in signatures

Legal Disclaimer Management Supports compliance requirements.

• Automatic disclaimer insertion
• Guaranteed presence on outbound emails

Marketing Banner Control Manages promotional content centrally.

• Time-based or campaign-based banners
• Controlled deployment across users

Testing and Diagnostics Tools Supports validation and troubleshooting.

• Signature preview and simulation
• Message processing logs

Benefits

Full Infrastructure Control Keeps all processing on internal systems.

• No dependency on cloud services
• Suitable for restricted or regulated environments

Consistent Branding and Messaging Ensures uniform signatures.

• Central approval and enforcement
• Eliminates user-modified signatures

Reduced Client-Side Complexity Simplifies endpoint management.

• No Outlook add-ins or local agents
• Lower support and maintenance effort

Reliable Compliance Enforcement Ensures legal content is always applied.

• Disclaimers added automatically
• Reduced compliance risk