CodeTwo Email Signatures is a centralized email signature management solution designed for organizations using Microsoft Exchange or Microsoft 365. It allows administrators to create, manage, and automatically apply email signatures and disclaimers without requiring end-user configuration. Signatures are applied server-side, ensuring consistency, compliance, and branding control across all devices and email clients.

Key Features

Centralized Signature Management Controls all signatures from a single location.

• One signature source for the entire organization
• No configuration required on user devices

Server-Side Signature Application Ensures signatures are always added.

• Applied after the email is sent
• Works regardless of device or email client

Rule-Based Assignment Applies signatures based on user attributes.

• Conditions based on department, group, or location
• Different signatures for internal and external recipients

HTML Signature Editor Creates structured and standardized signatures.

• Visual editor with formatting tools
• Support for images, tables, and placeholders

Dynamic User Data Fields Populates signatures automatically.

• Uses directory attributes such as name and title
• Ensures up-to-date contact details

Legal Disclaimers and Compliance Supports regulatory requirements.

• Automatic disclaimer insertion
• Consistent application across all outbound emails

Marketing and Banner Management Adds controlled promotional content.

• Scheduled banners and campaigns
• Targeted messaging by recipient or sender group

Reporting and Diagnostics Supports monitoring and troubleshooting.

• Signature processing logs
• Message flow verification tools

Benefits

Consistent Corporate Identity Maintains uniform branding.

• Identical signatures across all users
• Central approval and control

Reduced Administrative Overhead Simplifies IT management.

• No client-side deployment
• Changes applied instantly organization-wide

Improved Compliance and Risk Control Supports legal and regulatory needs.

• Guaranteed disclaimer placement
• Reduced risk of missing signatures

Device and Platform Independence Works across environments.

• Compatible with Outlook, webmail, and mobile devices
• No dependency on user behavior