CloudM Signatures is a cloud-based solution for designing, deploying, and automating email signatures across organizations using Google Workspace or Microsoft 365. It enables centralized control, dynamic assignment, and automation of email signatures for all users, departments, or groups, ensuring brand consistency and compliance without routing emails through third-party servers.

Key Features

Centralized Signature Management Control and update all email signatures from a single interface.

• Assign signatures to organizational units, departments, or dynamic groups.
• Apply changes instantly across the organization.

Automation and Smart Assignment Automate signature deployment for onboarding, offboarding, and role changes.

• Integrate with Smart Teams to dynamically assign signatures to joiners, movers, or leavers.
• Schedule signatures for campaigns, events, or seasonal promotions.

Customizable Templates and Variables Design flexible, branded signatures using templates and dynamic fields.

• Use variables for user-specific data (e.g., name, title, phone).
• Conditional formatting and HTML support for advanced customization.

Direct Integration with Google Workspace & Microsoft 365 No need to route emails through external servers.

• Enhances data security by applying signatures directly within user settings.
• Supports multiple domain aliases and brand identities.

Role-Based Access Control Delegate signature management to departments or individuals.

• Reduce IT workload by allowing specific users to edit or assign signatures.

Preview and Testing Tools Ensure accuracy before deployment.

• Preview signatures for individual users or groups.

Benefits

Consistency and Compliance Ensures all outgoing emails reflect up-to-date branding and legal disclaimers.

• Reduces risk of outdated or incorrect signatures.
• Supports compliance with company policies.

Efficiency and Productivity Saves time for IT and HR teams by automating repetitive tasks.

• Streamlines onboarding and offboarding processes.
• Eliminates manual signature updates across the workforce.

Marketing and Communication Leverage signatures for targeted campaigns and announcements.

• Schedule and rotate promotional banners or messages.
• Increase visibility for company events or initiatives