CloudM Archive is a SaaS solution designed to automate the archiving of ex-employee data from Google Workspace and Microsoft 365. It enables organizations to retain required user data in their own cloud storage, minimizing ongoing license costs and ensuring compliance with data retention regulations. The product integrates with offboarding workflows, supports granular and bulk data restoration, and provides robust security and compliance features.

Key Features

Automated Data Archiving Automates the archival of user Mail and Drive data during offboarding.

• Reduces manual workload and risk of errors.
• Integrates with automated offboarding workflows.

Custom Retention Policies Allows for bespoke, automated data retention and deletion policies.

• Ensures compliance with local data retention laws.
• Supports dynamic groups for policy assignment.

Self-Hosted Storage Archived data is stored in your own Google Cloud Platform (GCP) or Microsoft Azure storage.

• Reduces costs and avoids vendor lock-in.
• Supports multiple storage regions and classes.

Granular and Bulk Restoration Restores individual items, entire mailboxes, or all user data as needed.

• Supports both full and partial data restoration.
• Enables restoration to specific users, folders, or labels.

Manual and Automated Purge Allows manual or policy-driven purging of archived data.

• Immediate deletion for compliance or operational needs.
• Supports permission-based access to purge functionality.

Security and Compliance ISO 27001 and Cyber Essentials certified, with end-to-end AES 256 encryption.

• Meets HIPAA and other regulatory requirements.
• Detailed audit logs and secure coding practices.

Scalability and Performance Batch import and processing for large user volumes.

• Supports up to 20 concurrent imports for efficiency.

User-Friendly Interface Clear UI for tracking archive, restoration, and purge status.

• Enhanced filtering and search for archived data.

24/7 Global Support Comprehensive support via live chat, phone, and screensharing.

• Service Level Agreements (SLAs) for incident response1.

Benefits

Cost Reduction Minimizes ongoing license expenses for inactive users.

• Frees up Google Workspace licenses for reassignment.
• Avoids high costs of Google Archive User licenses.

Regulatory Compliance Ensures retention of ex-employee data as legally required.

• Automated, auditable retention and deletion.
• Supports compliance with HIPAA and other standards1.

Operational Efficiency Reduces manual workload for IT teams.

• Automates offboarding and archiving processes.
• Lowers risk of human error in data management.

Data Security and Control Data remains in your organization’s own cloud infrastructure.

• Full control over storage location and access.
• Strong encryption and audit trails