Capture Expense is a simple yet sophisticated expense management software developed by Cintra. It brings together reimbursements, bills, and credit card transactions into one easy-to-use platform. Designed for modern teams, it allows users to raise, submit, and approve expenses anytime, from anywhere, using the Capture Expense app. The platform eliminates paper-based processes and manual data entry, offering a streamlined and automated approach to managing organizational spend. With Capture Expense, organizations gain full visibility into their financial activities. Real-time reporting across all expense types—reimbursements, bills, and credit card transactions—enables management to monitor trends, control budgets, and make informed financial decisions. The software is built to be highly configurable while maintaining ease of use, making it accessible to teams regardless of technical expertise.

Features

• Mobile Accessibility: Submit and approve expenses on the go via the Capture Expense app.
• Receipt Management: Snap and store receipts instantly, reducing paper usage and lost documentation.
• Real-Time Document Scanning: Automatically scans and populates receipt data into expense forms.
• Automatic VAT Calculations: Pre-built VAT records include full standard UK and EU rates, ensuring compliance.
• Automated Mileage Calculations: Vehicle management features automate mileage claims, reducing errors.
• Company Spend Policies: Enforce policies with individual spending limits, duplicate detection, and out-of-policy warnings.
• Multi-Stage Approvals: Customize approval workflows based on claim amount, receipt date, and other conditions.
• Finance & Payroll Integration: Seamlessly sync data with finance, payroll, and HR systems for accurate recording and reimbursement.
• Credit Card Reconciliation: Connect with existing credit card accounts for automated reconciliation and real-time updates.
• Open Banking Integration: Integrates with Clearspend, Barclaycard, HSBC, and hundreds of other banks and corporate cards.

Benefits

• Time Savings: Organizations using Capture Expense report up to 75% reduction in time spent on expense processes by eliminating manual tasks and leveraging smart automation.
• Reduced Overspending: Enforcing expense policies through automated controls results in a 44% reduction in unnecessary spend.
• Improved VAT Claims: Automation and accuracy lead to a 34% increase in VAT claim success rates.
• Compliance: Built-in VAT and HMRC compliance features ensure organizations meet regulatory requirements.
• Visibility & Control: Real-time data and reporting provide a complete overview of organizational spend, helping teams stay on top of budgets and cash flow.
• User-Friendly Design: Despite its rich feature set, the software is praised for its intuitive interface and fast performance—even in low-bandwidth environments.
• Continuous Improvement: Capture Expense benefits from ongoing feedback from Cintra’s own payroll outsourcing team, ensuring the platform evolves with user needs.