BLUEcloud Acquisitions is a cloud-native service designed to manage a library’s day-to-day purchasing workflows, including materials selection, ordering, budgeting, vendor account management, receipt handling, and invoice processing. As part of the BLUEcloud Central suite, it is accessible via a modern web browser and stores purchasing-related data centrally in SirsiDynix’s secure environment. The platform integrates with SirsiDynix Symphony’s bibliographic and item data, supporting centralized, decentralized, or hybrid purchasing models. It offers granular access controls, allowing monetary limits and authorization levels for individual users, and is built to meet the needs of both single libraries and large consortia. Developed in partnership with major library networks, BLUEcloud Acquisitions enables libraries to leverage collective purchasing power while maintaining necessary separation and checks and balances between institutions.

Key Features

Centralized and Decentralized Purchasing Supports multiple purchasing models for single libraries or consortia.

• Centralized, hybrid, or fully separated workflows
• Shared or institution-specific fund management

Budgeting and Fund Management Tracks and manages budgets and fund allocations.

• Real-time budget tracking
• Granular authorization and monetary limits

Vendor Account Management Manages vendor relationships and purchasing accounts.

• Centralized vendor data
• Streamlined order and invoice processing

Receipt and Invoice Handling Automates receipt and invoice workflows.

• Electronic receipt and invoice management
• Exception handling for discrepancies

Integration with Library Systems Connects with SirsiDynix Symphony for bibliographic and item data.

• Web Services integration
• Unified data environment

Granular Access Control Customizable user permissions and spending limits.

• Individual user authorization levels
• System of checks and balances

Benefits

Operational Efficiency Streamlines acquisitions and purchasing processes.

• Reduces manual data entry and paperwork
• Automates routine workflows

Improved Financial Oversight Enhances budget control and transparency.

• Real-time fund tracking
• Customizable authorization and approval processes

Consortia Optimization Supports collaborative purchasing for library networks.

• Leverages collective buying power
• Maintains institutional autonomy where needed

Modern, Cloud-Based Access Accessible from any modern web browser.

• No local installation required
• Centralized, secure data storage