AskCody is a category-leading meeting management and workspace scheduling platform designed to streamline workplace operations and increase efficiency. It serves as a central hub for room, meeting, and workspace bookings, indoor maps, floor plans, visitor management, and meeting services requests, all integrated under one roof. The platform aims to reduce complexity in the workplace by connecting previously siloed operations, allowing data to flow seamlessly from real-time operations to strategic planning. The software helps organizations improve meeting efficiency, optimize resource utilization through detailed analytics, and simplify the ordering of catering and other meeting services. By providing a unified solution for managing meetings and workspaces, AskCody enhances collaboration among coworkers and improves the experience for guests. It is built natively on Microsoft Exchange and Microsoft 365, leveraging Microsoft Azure, Power BI for insights, and Microsoft SSO for secure login, ensuring a secure, scalable, and compliant SaaS platform.

Features & Benefits

• Centralized Workplace Management
  • Acts as the connectivity hub for all meetings, bookings, and services, providing certainty and control over workplace operations.
• Room & Workspace Booking
  • Facilitates real-time booking of rooms and workspaces, including hot desking and flexible seating, via an Outlook Add-in, mobile app, and interactive maps.
    • Bookings overview
    • Bookings Add-in for Outlook
    • Bookings Mobile App
    • Meeting editing and rescheduling with drag & drop
    • Hot desking, hoteling & flexible seating
    • Easy room/workspace setup and management (capacity, amenities, purpose)
    • Sophisticated booking rules, automations, and policies
• Interactive Indoor Maps
  • Brings the workplace to life with dynamic floor plans that help users find and book rooms and workspaces in real-time, showing free/busy status and colleague locations.
• Meeting & Workspace Services Management
  • Manages meeting services, catering, facilities, and IT requests across multiple vendors, including inventory, cost center management, and billing.
    • Services Management & Request Management
    • Services Add-in for Outlook
    • Inventory Management (items, categories, tax, SKU)
    • Cost Center Management, billing and financial reporting
    • Delivery times, deadlines, preparation times
    • Follow-the-meeting-intelligence for automatic request updates
    • Built-in support for service requests for recurring meetings
    • Meeting services overview and delivery lists
• Visitor Management
  • Streamlines visitor check-in processes, including pre-registration, notifications, badge printing, and visitor logs.
    • Receptionist Portal
    • Visitors Add-in for Outlook
    • Check-in Screen & Badge Printing
    • Custom Email & SMS notifications
    • Group Check-in & Check-in consent
    • Visitor pre- and self-registration, guest and host notifications
    • Bulk visitor invites and management of visitor data
• Workplace Insights & Analytics
  • Provides deep and comprehensive reporting on scheduling intent, space utilization, and platform performance, powered by Microsoft Power BI.
    • Insights and reporting to understand scheduling intent
    • Space utilization and performance analysis
    • Export of data to Excel
• Microsoft Integration & Security
  • Offers native integration with Microsoft Exchange, Microsoft 365, and Microsoft Entra ID, ensuring secure and seamless user management and login.
    • Native integration with Microsoft Exchange and Microsoft 365
    • Scalable and secure user Management with Microsoft Entra ID
    • Microsoft SSO for fast, seamless, and secure login
    • Native Outlook and Microsoft 365 experience with modern Add-ins
    • Integration with Video Conferencing and one-click to join
    • API for easy export of data to 3rd parties
• Meeting Room Displays & Automation
  • Provides interactive dashboards for meeting rooms, enabling check-ins and automated release policies for unoccupied reserved rooms.
    • Meeting Room Displays and Dashboards
    • Check-in to meetings
    • Auto-release policies for unoccupied rooms