Arbor AI is an artificial intelligence assistant embedded within the Arbor Management Information System (MIS) for schools. It automates and streamlines a range of administrative and data-related tasks, including drafting communications, generating student summaries, building custom report formulas, and answering operational queries. Arbor AI interacts securely with Arbor’s MIS tools via structured API calls, ensuring that only authorized data is accessed and presented in a user-friendly format. The system is designed to reduce manual workload, improve data accuracy, and support compliance with GDPR and UK data protection standards. Arbor AI is currently available to all Arbor schools and is being further developed in Arbor Labs.

Key Features

Draft Communications Instantly Automates the creation of emails, letters, and SMS messages.

• Specify message content and tone
• Generates first drafts for review and editing

Instant Student Summaries Compiles key student data and written comments into concise reports.

• Includes attendance, behaviour, and attainment data
• Combines quantitative and qualitative insights

Custom Report Formula Builder Translates user descriptions into report formulas.

• Simplifies custom report creation
• Reduces technical barriers for staff

Natural Language Data Queries Answers operational questions about students, classes, and resources.

• Finds class assignments, room availability, homework status
• Delivers answers in seconds

Automated Absence Management Transcribes and processes absence voicemails.

• Adds absence records to MIS for review and approval
• Streamlines attendance tracking

Cover Recommendations Suggests suitable staff for class cover based on requirements.

• Considers school-specific needs
• Supports efficient resource allocation

Guided Policy Setup Assists users in configuring interventions and policies.

• Step-by-step guidance for setup
• Reduces setup errors and confusion

Instant Report Card Generation Creates termly student reports by combining data and feedback.

• Automates report card production
• Saves time for teachers and administrators

Secure Data Handling and Compliance Operates within UK-hosted Arbor systems, with OpenAI processing.

• No data retained or used for model training
• GDPR-compliant with robust data protection agreements

Benefits

Time Savings and Efficiency Automates repetitive tasks and reduces manual workload.

• Frees staff for strategic and student-focused work
• Speeds up reporting and communications

Improved Data Accuracy and Consistency Uses structured MIS tools and APIs for reliable data retrieval.

• Ensures only authorized data is accessed
• Reduces errors in reporting and summaries

Enhanced User Experience Provides intuitive, natural language interfaces for complex tasks.

• Makes data and reporting accessible to all staff
• Supports users with varying technical skills

Compliance and Security Meets and exceeds government security standards.

• GDPR-compliant data processing
• No data retention by AI provider