Arbiter Facilities Scheduler is a comprehensive platform designed specifically for schools and districts to streamline the complex process of managing their various spaces. It offers a single, shared calendar to oversee all facilities, including gyms, fields, and rooms, effectively preventing double bookings and scheduling conflicts. The system simplifies the entire workflow from initial request to final payment, making it paperless, trackable, and highly organized. Users can easily submit space requests online, which are then routed through an automated approval process, complete with alerts and notifications, ensuring transparency and accountability through a full audit trail. Beyond scheduling, the platform facilitates the management of rental fees and deposits, allowing organizations to set rates, collect payments electronically, and tie requests directly to financial tracking, thereby optimizing revenue opportunities from underutilized spaces. Furthermore, Arbiter Facilities Scheduler provides valuable usage insights through instant reports, helping administrators identify high-demand or underutilized spaces, export data for board reviews, and align facility use with community needs, ultimately enhancing operational efficiency and resource optimization.

Features & Benefits

• Centralized Calendar Management
  • Manages all facility spaces like gyms, fields, and rooms within a single shared calendar to prevent scheduling conflicts and duplication.
  • View shared, conflict-free schedules for all facilities
  • Real-time updates for staff and community
  • Filter views by building, space, or activity
  • Access anywhere, on any device
• Streamlined Booking & Approvals
  • Facilitates easy, paperless, and trackable submission of space requests and approvals.
  • Users request space online from staff or community
  • Automated routing for faster approvals
  • Alerts and notifications at every step
  • Full audit trail with timestamps
• Automated Payments & Rental Management
  • Handles rental fees and deposits electronically, eliminating manual invoicing and ensuring revenue capture.
  • Set rental rates and fees per facility
  • Collect payments or deposits electronically
  • Tie requests to financial tracking
  • View payment history for any event
• Facility Usage Insights
  • Provides valuable insights into facility usage and performance to aid optimization and reporting.
  • Run usage and revenue reports instantly
  • Identify high-demand or underutilized spaces
  • Export data for board or budget reviews
  • Align facility use with community needs
• Conflict-Free Scheduling
  • Stops double bookings with a single shared schedule, with direct integration to Arbiter Game.
• Simplified Operations
  • Reduces paperwork and streamlines operations for smoother facility management.
• Revenue Generation Opportunities
  • Turns idle rooms into usable, income-generating spaces.