Overview

Appspace Visitor Management is designed to make the process of welcoming visitors to your workplace smooth and efficient. From pre-registration to check-in and badge printing, this software ensures a frictionless experience for both visitors and hosts. It integrates seamlessly with popular tools like Google Calendar and Microsoft Outlook, providing real-time notifications and actionable analytics to enhance security and efficiency.

Features

• Easy Registration: Visitors can pre-register and fill out forms to capture photos, privacy agreements, and other necessary information for a swift check-in process.
• Visitor Kiosk: Self-service touchscreen kiosks allow guests to check in quickly, reducing front desk bottlenecks. Mobile check-in via QR code is also available.
• Badge Printing: Create and print professional visitor badges with QR codes to track who’s coming and going, enhancing workplace security.
• Automatic Updates: Hosts receive timely notifications throughout the visitor process, from pre-registration to arrival, via their preferred communication channels (email, Microsoft Teams, Slack, Webex).
• Admin Tools: Administrators can manage visitors using the Visitor Management dashboard in the Appspace console or Employee App, ensuring compliance and safety.
• Actionable Analytics: Gain insights into visitor patterns, behavior, and preferences to identify security risks and improve the check-in process.
• Integration: Sync with tools like Microsoft Outlook, Teams, and Google Calendar to streamline workflows. Additional integrations include ServiceNow for catering, room configurations, and clean-up services.
• Safety Checkpoints: Implement checkpoints for health forms, NDAs, and other safety measures to ensure everyone's wellbeing.
• Connected Platform: Integrate with other Appspace solutions like digital signage and wayfinding to provide a comprehensive visitor experience.

Benefits

• Enhanced Visitor Experience: Ensure a welcoming and efficient check-in process, making visits enjoyable and hassle-free.
• Improved Security: Track visitors with professional badges and QR codes, and implement safety checkpoints to maintain a secure workplace.
• Real-Time Notifications: Keep hosts informed with automatic updates via their preferred communication channels, ensuring smooth coordination.
• Efficient Management: Administrators can manage visitor flows effectively, ensuring compliance and safety with the Visitor Management dashboard.
• Data-Driven Decisions: Use actionable analytics to improve security and efficiency, identifying bottlenecks and visitor patterns.
• Seamless Integration: Sync with existing tools and services to streamline workflows and enhance the visitor experience.
• Comprehensive Solution: Utilize the connected platform to integrate visitor management with other workplace solutions like digital signage and wayfinding.