Onventis AP Automation is a cloud-based software solution designed to streamline and optimize the accounts payable process. It automates the capture, matching, and approval of invoices using AI and digital workflows, reducing manual data entry, minimizing errors, and accelerating invoice processing. The system integrates with ERP platforms, supports e-invoicing standards, and provides compliance, analytics, and secure payment checks for finance teams.

Key Features

Automated Invoice Capture and Matching Automates extraction and reconciliation of invoice data.

• Uses AI to extract data from eInvoices, PDFs, and scans
• Matches invoices with purchase orders, receipts, and contracts

Smart Approval Workflows Digitally routes invoices for approval based on custom rules.

• Configurable workflows by value, department, or cost center
• Mobile and device-agnostic approvals with full audit trail

AI-Powered Invoice Coding Suggests booking accounts for non-PO invoices.

• Learns from past bookings and adapts daily
• Reduces manual input and improves accuracy

Mismatch Handling Automatically approves minor mismatches, flags major discrepancies.

• Customizable thresholds for auto-approval
• Ensures only significant issues require manual review

Secure Payment Check Verifies invoice data against ERP records before payment.

• Flags errors and updates payment status
• Ensures only correct invoices are paid

Digital Invoice Archive Central, searchable repository for all invoices.

• Real-time status updates and audit trails
• Instant access to invoice history and approvals

Analytics and Reporting Provides insights into AP performance and cash flow.

• Dashboards for invoice status, aging, and bottlenecks
• Supports compliance and financial planning

Compliance and Security Supports regional e-invoicing regulations and data protection.

• Compatible with standards like Peppol, ZUGFeRD, Factur-X
• Enforces company policies and regulatory compliance

Benefits

Efficiency and Cost Savings Reduces manual workload and accelerates processing.

• Automates repetitive tasks, freeing staff for higher-value work
• Lowers operational costs through fewer errors and faster payments

Improved Data Accuracy Minimizes human errors in invoice handling.

• AI extraction and validation ensure reliable financial records
• Automated matching reduces reconciliation issues

Enhanced Vendor Relationships Ensures timely, accurate payments and transparency.

• Faster processing leads to better supplier satisfaction
• Real-time visibility into invoice status for all stakeholders