QFM Agile Workplace for flexible design that adapts to your workplace strategy

Agile workplaces need a software solution that provides flexibility for a changing workforce. QFM Agile Working gives employees the freedom to sit where they choose with user-friendly hot desk booking tools, and our locker management functionality means there’s always somewhere to store belongings for a true agile workplace.

Manage the evolving workplace with ease

• **User friendly hot desk booking: **Allow staff to book their own desks, with their team members, before they come to the office with ease
• **Improve space utilisation: **Reduce the number of unused and unnecessary desks within a workspace through intelligent space planning
• **Easy document management: **Documents and photos can be uploaded against any lease records for centralised storage and easy user access

Hot desk booking The hot desk booking system allows staff to book desks up to a specified number of days in advance using a simple interactive floor plan. Bookings can be made via browser and mobile devices: designed to be a be thumb friendly and require the minimum number of taps to reserve a desk. Space administrators can easily register and de-register staff, or even book spaces for users if a concierge type approach is required. Reports are available to show number of reservation history and statistics, as well as viewing trends such as busier and less popular days. 

Flexible employee grouping QFM Space’s Team Group features allow both staff and spaces to be allocated to team groups that exist outside of the normal organisational structure allowing teams to be made up of staff from different parts of the organisation. By allocating both staff and locations to a team group, space managers can direct groups of staff to sit within specified areas. The system provides shaded floor plans, reports and other outputs to view the ratio of staff to locations within each team group. The moves system also allows staff to be moved to and from team groups as part of a move to simplify restructuring projects. 

Locker management QFM’s locker management functionality allows lockers to be highlighted on the floor plans, along with additional information such as locker conditions and codes. Staff can be allocated to one or more lockers by the locker administration team either directly from a staff member’s record page or as part of a move. Lockers can be viewed on the floor plan as data layers showing used vs unused lockers by colour shading. 

Features

• Hot Desk Booking: Staff can reserve desks via mobile or browser using interactive floorplans.
• Locker Management: Allocate and track locker usage with visual floorplan overlays.
• Flexible Team Grouping: Assign staff and spaces to cross-functional teams for agile seating.
• Space Utilization Reports: Analyze desk usage trends to optimize workspace design.
• Concierge Booking Support: Admins can book desks for staff, supporting hybrid work models.